Essential Information for IECON 2026 Participants

1. Key Events at a Glance

The final conference program is available here:

https://www.iecon2026.org/program/conference-program/

Please review your session assignment, scheduled time, and participation format. Check the program again before the conference for any updates.

2. Online Conference Platform (Zoho Backstage)

Platform link:

https://iecon.zohobackstage.com/IECON2026

Ticket types:

• Participant ticket: All registered online participants will receive a ticket labelled “Participant” to enable online session access. This is a platform access designation. It does not mean that you have been assigned as the presenter of a particular paper.

How to access the platform:

• Step 1: Open the ticket email sent to the email address you used during registration.
• Step 2: Sign in with your registered email with a one-time code.
• Step 3: To join a session, navigate to the Agenda tab, then select the session, and you will see the option to join only 10 minutes before the session scheduled time.

We recommend using the latest version of Google Chrome to access the platform. Please allow access to your microphone and camera when your browser prompts you.

If you have not received your ticket by Monday, 12 October, please check your junk or spam folder. If it is still missing, contact info@iecon2026.org with your full name and registration email address.

3. Paper Presentations: Onsite and Online

Essential rules for all presenters:

• Each paper is allocated 15 minutes: a maximum of 12 minutes for the presentation and 3 minutes for questions and discussion.
• Use the mandatory IECON 2026 presentation template.
• Join your online session, or arrive at your session room, at least 10 minutes before the session starts.
• Onsite presenters must bring their slides on a USB drive and upload them to the room computer before the session begins.

The presentation template and full guidelines are available here:

https://www.iecon2026.org/authors/guidelines-for-technical-session-presenters/

Authors should coordinate with their co-authors so that the designated presenter is ready in the assigned session.

Online presenters should:

• Access the assigned session through the conference platform using their assigned ticket.
• Join at least 10 minutes before the session starts for connection and screen-sharing checks.
• Display their full name so the Session Chair can identify them.
• Use Google Chrome, a stable internet connection, a working microphone, and preferably a camera.
• Keep the presentation open and ready to share.
• Present from a quiet environment and remain available for the Q&A immediately after the talk.

Onsite presenters should:

• Arrive at the assigned session room at least 10 minutes before the session starts and introduce themselves to the Session Chair.
• Bring slides on a USB drive in PowerPoint (.pptx) or PDF format.
• Name the file SessionCode_PaperID_LastName.pptx, or the corresponding PDF filename.
• Upload the slides to the room’s presentation computer before the session begins. Please do not plan to connect or change laptops during the session.

Session Chairs will coordinate presentations, enforce the allocated time, and moderate discussions.

4. Registration and Badge Collection

Onsite participants can collect their badges at the conference registration desk, located at the Dafna Foyer area, during the following hours:

Please have your registration confirmation email with the ticket ID for your registration.

Please wear your conference badge throughout the event.

5. Gala Dinner Access

For participants whose registration includes the Gala Dinner, the conference badge provides admission for one person. No separate dinner ticket is required.

If you have registered an additional guest for the Gala Dinner, a specially marked guest badge will be provided at the registration desk. Please collect your own badge and any registered guest’s badge before the dinner.

6. Networking and Community Activities

Onsite participants are encouraged to take part in the following activities:

• Women-in-IES Luncheon: Connect with women researchers and engineering leaders in the IES community.
  https://www.iecon2026.org/program/women-in-ies-luncheon/
• Welcome Newbies!: Meet fellow attendees, learn about IEEE IES, and explore ways to become involved in the community.
  https://www.iecon2026.org/program/newbies/
• IES Students and Young Professionals (SYP) Forum: Exchange ideas with fellow students, researchers, and industry professionals.
  https://www.iecon2026.org/program/ies-syp-forum/

Please consult the program and activity pages for schedules, locations, and any sign-up requirements.

7. Venue, Transportation, and Accommodation

• Conference venue: Sheraton Grand Doha Resort & Convention Hotel, Doha, Qatar
• Google Maps: https://maps.app.goo.gl/H89BjMggGNhZ1yBe6
• Airport transportation: Karwa taxis are available at Hamad International Airport. After collecting your luggage, follow the taxi signs to the official taxi area. Airport staff can assist you if needed. Please use the official taxi facility and do not accept unsolicited offers from drivers.
• Complimentary Doha Metro pass: Each registered onsite participant will receive a complimentary one-week Doha Metro pass when collecting the conference badge. Please confirm the pass validity dates with the registration team.

If you have not yet arranged accommodation, please do so promptly, and consider travel time to the venue when selecting your hotel.

8. Weather and What to Bring

Doha can remain warm in October, while indoor venues may feel cooler due to air conditioning. Please check the weather forecast shortly before departure.

We recommend bringing:

• Clothing suitable for conference sessions and social events
• A light jacket for air-conditioned rooms
• Comfortable shoes
• Required travel and identification documents
• Your registration confirmation and platform ticket or QR code
• Your presentation files on a USB drive, if presenting onsite
• Your laptop (with Google Chrome installed), charger, and headset, if presenting online

9. Questions and Assistance

For assistance with tickets, platform access, registration, or participation arrangements, please contact us at info@iecon2026.org.

To help us respond quickly, please include your full name, registration email address, and paper ID or session code, where applicable.